5-7 November 2018
Hilton Americas, Houston, Texas, USA

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Photo and Video Policy

Photo and Video Policy

Press Guidelines

Photo and Video Policy

No audio recording, video recording, or photography is allowed without OTC's permission. All journalists seeking to do any of these things must register as press.

They will be asked to sign a form agreeing to the following:

  • Journalist represents a qualified news organization that has regularly scheduled programs.
  • No webcasting or streaming is permitted.
  • OTC may limit at its sole discretion the locations, times, and subjects for video and audio recordings and photographs.
  • All requests to interview the OTC chairman or any member of the OTC Board of Directors must be made to the OTC media contact listed below.

PHOTOGRAPHY

  • Still photographers may cover the exhibition floor without an OTC press representative.
  • Photographers must ask permission of exhibitors before shooting in any exhibition.

AUDIO RECORDING

  • Taped information will be used for brief news reports that will not be broadcast more than 30 days following the close of Arctic Technology Conference, an OTC event.
  • Audio recordings of technical sessions is not permitted; still photographers must get permission of the session chairperson.
  • Radio reporters may cover the exhibition floor without an OTC press representative.
  • Radio reporters must get permission from the exhibiting company before conducting any interviews in an exhibitor’s area.

VIDEO RECORDING

  • Taped information will be used for brief news reports that will not be broadcast more than 30 days following the close of OTC.
  • No final product will incorporate from than five minutes of video from the exhibition floor, without special written permission of OTC.
  • Video recordings of technical sessions is not permitted; still photographers must get permission of the session chairperson.
  • Video crews must be accompanied by an OTC press representative. Scheduling in advance with the OTC media contact will ensure you get the access you need.

EXHIBITOR-APPOINTED PHOTOGRAPHERS AND VIDEOGRAPHERS

Exhibitor-appointment photographers and videographers will have special badges to indicate that they are allowed to take photography in the exhibiting company’s booth. Exhibitor staff must escort the photographer/videographer on and off the exhibit floor. They are not allowed to take photography or video outside of the booth.

NOTICE TO ATTENDEES

Experient is the official housing and registration vendor for OTC events. No other hotel/housing provider is authorized to contact you on OTC's behalf.

OTC does not sell/rent attendee email addresses to any third party. OTC and its registration company, Experient, only rent attendee mail addresses to exhibitors for one-time use, before and after OTC events. The list does not include email addresses.